1. Sign in

Open the website and choose Arabic or English. Enter the user ID and password, then choose Continue. The sample admin and employee accounts are shown under the sign-in card. The Google Play badge on that card downloads the Android app.

2. Dashboard

After sign-in, the home page shows today’s company picture: approved leaves, loan requests, attendance, and active employees. It also lists birthdays, coming holidays, and departments. The menu on the side opens every other page. The financial year at the top filters the records.

3. Employees

Open Employees to see the staff list. Add employee creates the person. On the employee form, create the app login and tick the work sites where that person may punch. Edit changes the record. Salary opens the pay setup. The sample employee account cannot be resigned.

The same list style is used for departments, designations, shifts, allowances, deductions, leave categories, holidays, grades, and education. Open each one from the Masters menu, add a row, and save.

4. Work sites and the geofence

Biometric attendance on the phone works only inside a work site. Sign in as admin, open Sites locations, and add a site. Click the map in order around the review area. Attendance is accepted inside that shape, or within a small margin of it. Then assign that site to the employee.

5. Users

Users are the sign-in accounts. The sample admin and employee rows are fixed and cannot be edited or reset from this screen. Add user creates another account and can link it to an employee. Other accounts can still be edited.

6. Attendance

Attendance entry shows each day’s time in, time out, and overtime. Filter by employee, month, and year. Add day records a day by hand. On the phone, the employee checks in and out for primary work and for overtime. The phone asks for location and fingerprint or face. A punch outside the assigned site is rejected and appears under Rejected attendance.

7. Leave

Leave management lists requests. Filter by pending, approved, rejected, or all. New request starts a leave. An employee can also apply from the website self-service menu or from the Android app. Time leave can be the first half or the last half of the day, and those two choices cannot both be on. Approve or reject the request here.

8. Loans

A loan here is a request from the employee to the company. It is not a bank loan. The employee applies, the administrator approves or rejects it, and an approved amount can be deducted in payroll. The status column shows whether it is still pending.

9. Messages

Messages are between an employee and the administrator. Choose the employee by name and department. The address does not show the employee’s internal id. Write the reply in the conversation that opens.

10. Android employee app

The phone app stays in portrait. After sign-in the menu has Home, Attendance, My attendance, Apply leave, My leave, Salary slip, Apply loan, Messages, and My profile. Attendance is the check-in and check-out screen. It asks for the work-site location and for fingerprint or face. The scan stays on the phone. The other screens match the website self-service pages: leave, a sample payslip, a loan request, messages, and the profile photo.

Install it from Google Play: Rubyie FIS.

Other website pages

• Settings: company, locations, global setting, screen labels, financial years, currencies, and enrolled phones.
• Payroll: monthly, hourly, weekly, and daily salary runs. Approved loans are deducted here.
• Reports: employee detail, salary, loans, attendance, device attendance, overtime, and leave.
• Self service: my profile, my attendance, apply leave, my leave, salary slip, apply loan, my loans, and messages. The employee account sees these pages.